Frequently Asked Questions - General

  • How can I determine the post-judgment interest rates?

    The post-judgment interest rate is the weekly average one-year constant maturity Treasury yield for the calendar week preceding the date of entry of the judgment. Effective December 21, 2000, the rate of interest that may be added to a judgment, subject to the provisions of 18 U.S.C. §3612, 28 U.S.C. §1961, and 40 U.S.C. §258(e)(1), shall be equal to the weekly average 1-year constant maturity Treasury yield.

    To obtain the most recent rate, the Federal Reserve provides a table of Selected Interest Rates. The applicable rate may be found by scrolling down to the section entitled: “US government securities - Treasury constant maturities - 1-year.”  The most recent rate is found under the column headed “Week Ending ____.”  Historical rate data as published by the Board of Governors of the Federal Reserve System are available at: http://www.federalreserve.gov/releases/H15/data.htm.
     

  • Where can I find a list of definitions of commonly used docketing abbreviations?

    The Clerk's Office maintains a docket sheet for each civil and criminal case filed with the court. The docket sheet is a chronological listing of all documents filed in the case. Each document entered on the docket sheet is called a docket entry. Docket entries usually contain the date the pleading was filed, the title of the pleading, and the name of the party filing the pleading. In the instance of a court order, the docket entry will contain the initials of the judicial officer that prepared the order as well as a brief synopsis of the order.

    Docket entries are meant to be very succinct summaries of information regarding the pleading that has been filed. Word abbreviations are often used in the docket entry to save time and space on the docket sheet. In order to ensure that members of the bench, bar, and general public are able to interpret these abbreviations, a standardized list of docketing abbreviations was adopted by the Clerk's Office in September of 1998. These uniform abbreviations are used by all docket clerks when typing entries on the docket sheet.

    Click here for a list of Standard Docket Text Abbreviations adopted by this court, as well as a list of abbreviation codes for U.S. Government Agencies.  If you have any further questions regarding this issue, please contact our Customer Services counter at (602) 322-7200 or (520) 205-4200.

  • How do I calculate time for filing documents?

    Click here for a complete explanation of how to calculate time for filing documents.

  • How can the Clerk help me?

    We are happy to help you if we can.  However, we are allowed to help you only in certain ways, since we must be fair to everyone.  Click here to see a list of some things the court staff can and cannot do for you.

  • What does the case number mean?

    Below are examples of how you may see criminal, miscellaneous and civil case numbers.

    CR 03-00010-PHX-SMM or 2:03cr00010

    CR Criminal Case
    03 the year the case was filed
    00010 the 10th criminal case filed in that year
    PHX or 2 Phoenix Division case
    SMM the case is assigned to Judge Stephen M. McNamee

    MC 01-00021-PCT-GMS or 3:01mc00021

    MC Miscellaneous case
    01 the year the case was filed
    00021 the 21st miscellaneous cased filed in that year
    PCT or 3 Prescott Division case
    EHC the case is assigned to Judge G. Murray Snow

    CV 02-00099-TUC-JGZ (BGM) or 4:02cv00099

    CV Civil case
    02 the year the case was filed
    00099 the 99th civil case filed in that year
    TUC or 4 Tucson Division case
    JMR the case is assigned to Judge Jennifer G. Zipps
    (GEE) the case is referred to Magistrate Judge Bruce G. Macdonald

    The case number allows easy reference to specific civil and criminal cases. The case number assigns a unique reference to each case and is also used to identify the year the case was filed, the office in which it was filed, and the judicial officer to whom it is assigned. The use of case numbers allows for a uniform way to access case information within the federal system. Every document filed with the court must contain reference to the proper case number. This will assist in the proper routing of documents within the court.

  • How do I order a transcript or a CD/tape of a court hearing in a case?

    Most court hearings are recorded by either a court reporter or by electronic means. Copies of these proceedings may be obtained as follows:

    Complete instructions for ordering an electronic copy of a court hearing are included with the CD/tape ordering form.  If you have further questions, please email phxao436cdorders@azd.uscourts.gov in Phoenix and tucao436cdorders@azd.uscourts.gov in Tucson.  All inquiries will be responded to within one business day.  The fee for an electronic copy of a court hearing is $30.00.

    Complete instructions for ordering a transcript of a court hearing are included with the transcript ordering form.  If you have further questions, please email phxao435transcriptorders@azd.uscourts.gov in Phoenix and tucao435transcriptorders@azd.uscourts.gov in Tucson.  All inquiries will be responded to within one business day.  Transcript Fees are as follows:

    Type of Transcript Original Copy to Each Party

    Each Add'l Copy to the Same Party

    Ordinary Transcript: A transcript to be delivered within thirty (30) calendar days after receipt of an order. $3.65 per page .90 per page .60 per page
    14 Day Transcript: A transcript to be delivered within fourteen (14) calendar days after receipt of an order. $4.25 per page .90 per page .60 per page
    Expedited Transcript: A transcript to be delivered within seven (7) calendar days after receipt of an order. $4.85 per page .90 per page .60 per page
    Daily Transcript: A transcript to be delivered following adjournment and prior to the normal opening hour of the court on the following morning whether or not it actually is a court day. $6.05 per page $1.20 per page .90 per page
    Hourly Transcript: A transcript of proceedings ordered under unusual circumstances to be delivered within two (2) hours. $7.25 per page $1.20 per page .90 per page

    Realtime Transcript: A draft unedited transcript produced by a certified realtime reporter as a by-product of realtime to be delivered electronically during proceedings or immediately following adjournment.

    (Only Certified Realtime Reporters may charge for realtime services.)

    One *feed - $3.05/pg.
    Two, three or four feeds - $2.10/pg.
    Five or more feeds - $1.50/pg.

    *A realtime "feed" is the electronic data flow from the court reporter to the computer of each person or party ordering and receiving the realtime transcription in the courtroom.

  • How do I obtain a hearing on a motion?

    LRCiv 7.2(f), LRCiv 12.1 and LRCiv 56.2. Unless otherwise directed by the Court, a party desiring oral argument shall request it by placing "Oral Argument Requested" immediately below the title of such motion or the response to such motion. If oral argument is granted, notice shall be given in a manner directed by the Court.

  • How do I get a subpoena issued?

    For a complete explanation on how to issue a deposition subpoena in a civil case, please refer to Federal Rules of Civil Procedure - Rule 45. Subpoena. Trial subpoenas (civil and criminal) may be issued in blank by the Clerk's Office and provided to parties/attorneys for completion and service. Go to subpoena form.  Criminal subpoenas for anything other than trial, must be issued by the Clerk's Office.

  • How much time do I have to serve a summons?

    Federal Rules of Civil Procedure - Rule 4(m) Time Limit for Service.

    If service of the summons and complaint is not made upon a defendant within 120 days after the filing of the complaint, the court, upon motion or on its own initiative after notice to the plaintiff, shall dismiss the action without prejudice as to that defendant or direct that service be effected within a specified time; provided that if the plaintiff shows good cause for the failure, the court shall extend the time for service for an appropriate period. This subdivision does not apply to service in a foreign country pursuant to subdivision (f) or (j)(1). A summons for each defendant (excluding fictitious parties) in civil actions can be submitted for issuance after receiving notice confirming a civil case number and judge assignment. Attach the summons to the "Summons Submitted" event located in the "Service of Process" category. The Clerk will issue each summons and return them to the filer electronically.

  • How many copies are needed when filing?

    All attorneys are required to electronically file documents through the ECF system unless the document is an exception to electronic filing. Regardless of whether or not an original document is filed electronically, a paper courtesy copy is required for certain electronic filings. To verify electronic filing, a copy of the Notice of Electronic Filing must be appended to the last page of the courtesy copy. The courtesy copy must be either post-marked and mailed directly to the judge or hand-delivered to the judge's mail box located in the courthouse.

  • Is there a charge for an answer/counterclaim?

    No, the United States District Court does not charge a fee for answers/counterclaims. Please refer to the Fee Schedule for a complete list of fees that the District of Arizona charges.

  • What is the filing fee?

    The filing and administrative fee for a civil action, suit, or proceeding is $400.00. Attorneys are required to submit all new civil case filing fees electronically by credit card through the ECF system. Please refer to the Fee Schedule for a complete list of fees that the District of Arizona charges.

  • How do I file a Notice of Removal?

    The filing fee is $400.00 Pursuant to LRCiv 3.6 and LRCrim 1.1, the party seeking removal from another court shall file a Notice of Removal and all pleadings filed in the other court prior to the Notice of Removal. In addition to the AO Form JS-44 a Supplemental Civil Cover Sheet for Cases Removed from Another Jurisdiction is required.

  • How do I file a complaint on my own behalf (Pro Se)?

    Please refer to the section labeled Filing a Complaint on Your Own Behalf for a complete explanation of the procedures. You may also call the Customer Service Department in Phoenix at (602) 322-7200 and in Tucson at (520) 205-4200 with further questions.

  • What if I can't afford an attorney?

    Click here to see a list of legal services organizations. If you are unable to find an attorney to assist in your case you may file on your own behalf. See Filing a Complaint on Your Own Behalf.

  • Does the U.S. District Court provide assistance to the hearing impaired?

    If you are a participant in a court proceeding AND you have a communication disability, please contact Patrick Brandlin in Room 310 - Third floor or call (602) 322-7267 for information on:
     

    • -Who is eligible to receive assistance.
    • -What assistance is available.
    • -Interpreters
      • -American Sign Language
      • -Registry of Interpreters for the Deaf
      • -Foreign languages
    • -Assisting devices and listening (enhancing) equipment Advance notice is greatly appreciated and will facilitate proper handling of your request.

    Advance notice is greatly appreciated and will facilitate proper handling of your request.

  • Where do I find information on court statistics?

    Various information is available through the Administrative Office of the United States Court.

  • How do I get copies of a case?

    You may obtain copies of a document from the file either by coming to the Customer Service counter or sending a written request.

    The fee for copies through the Clerk's Office is 50 cents per page.

    If you need a copy of the docket or an order in a case it may be available through the computer in our Customer Service lobby. The charge is 10 cents per page if you come to the courthouse and print the document(s) from the public computer terminal.

    If you do not know the case number, you can look up the case number using the party name either on the public terminal or the microfiche viewer located in our Customer Service lobby.

    If you are unable to look up the case number in our office, you may submit a written request for a name search, along with a fee of $30.00 per name. Payment must be made in advance.

    If a file has been sent to the Federal Records Center for off-site storage, you may order it from Customer Service either in person or by mail. The retrieval fee is $64.00 for the first box and $39.00 for each additional box, payable in advance, to the Clerk, United States District Court. Please provide the complete case number, date filed and any other information you may have to ensure proper file retrieval. You will be notified when the file is available in the Clerk's Office for viewing. 

  • How can I get a copy of the Local Rules?

    Copies of the Local Rules of Practice for the District of Arizona can be downloaded from the Local Rules section of this website. They are also available at the Customer Service counter in the Clerk's Office.

  • How do I file pleadings under seal?

    Any document submitted for filing under seal, except a response or reply to a sealed motion, must be accompanied by a motion and proposed order authorizing such filing. The motion to seal will be filed as a public document in civil cases.

    Registered users of the ECF system will find additional information regarding the electronic filing of sealed documents in the Electronic Case Filing section of this website under E-Filing Procedural Information.

  • Does the office accept faxes?

    No, the District of Arizona does not accept filing by fax.

  • What is the mailing address?

    United States District Court
    District of Arizona - Phoenix Division
    Sandra Day O'Connor U.S. Courthouse, Suite 130
    401 West Washington Street, SPC 1
    Phoenix, AZ 85003-2118

    United States District Court
    District of Arizona - Tucson Division
    Evo A. DeConcini U.S. Courthouse
    405 West Congress Street, Suite 1500
    Tucson, AZ 85701

  • Can I file documents/pleadings after the office is closed?

    Registered users in ECF may e-file 24 hours per day. To secure the filing date, the original document must be e-filed prior to midnight, and all other rules of procedure for the District of Arizona must also be followed. Documents which are not subject to electronic filing may be filed at the Clerk's Office between 8:30 a.m. and 5:00 p.m., Monday through Friday, except legal holidays.

  • Where do I file pleadings?

    Attorneys filing in the District of Arizona are required to file electronically.  Documents that are not to be filed electronically per the Administrative Policies and Procedures Manual may be filed at these locations:

    The Phoenix Division is comprised of the following counties: Maricopa, Pinal, Yuma, La Paz and Gila.  All documents that are not subject to electronic filing are filed and maintained at 401 West Washington Street, Suite 130, Phoenix, Arizona.

    The Prescott Division is comprised of the following counties: Apache, Navajo, Coconino, Mohave and Yavapai.  All documents that are not subject to electronic filing are filed and maintained at 401 West Washington Street, Suite 130, Phoenix, Arizona.

    The Tucson Division is comprised of the following counties: Pima, Cochise, Santa Cruz, Graham and Greenlee.  All documents that are not subject to electronic filing are filed and maintained at 405 West Congress Street, Suite 1500, Tucson, Arizona.

  • What are the hours of operation?

    The Clerk's Office is open from 8:30 a.m. until 5:00 p.m., Monday through Friday, except legal holidays.

  • Where is the office located?